Speaker Preparation Information

07 - 08 August 2025
TE PAE CHRISTCHURCH CONVENTION CENTRE

The following information is provided to ensure you have access to the important information as a presenter at INVOLVE.

Presenter Guidelines

Slide Format

  • All presentations must be in 16:9 Widescreen format.

Presenter Tips & Best Practices

1. Limit the Number of Slides

  • Aim for no more than one slide per minute of your presentation.

  • Use fewer slides if your content is complex or requires more explanation.

2. Ensure Slide Legibility

  • Keep slides clean, simple, and easy to read.

  • Avoid small fonts and cluttered visuals—especially since your audience may be viewing on small screens (phones, tablets, etc.).

  • Use concise bullet points to highlight key findings.

3. Design Visually Appealing Slides

  • Use high-quality graphics and minimal text.

  • Slides should support your verbal presentation—not replace it.

  • Let your narration carry the message; your slides should reinforce key points.

4. Video Content

  • You may embed videos directly into your slides.

  • However, we strongly recommend also providing separate .mp4 video files as a backup.

Registration

All presenters must be registered for the full conference or the day they are presenting. Please ensure you are registered. If you are still to register, click on the below link to register.

Programme Timetable

Please review the full Conference programme, including your presentation time.

Click here to view the programme

Conference Presenter Checklist

Before the Event

  • Confirm the date, time, and location of your session

  • Ensure you are registered for the Conference

  • Review the full programme and note your session details

  • Submit biography (if not already provided)

  • Upload your presentation slides to the AV portal (the deadline and link to upload will be added closer to the conference)

  • Bring a backup copy of your presentation on a USB or portal device

  • Review any provided PowerPoint templates or branding guidelines

  • Prepare your talk to fit the allocated time, including Q&A

  • Practice your presentation aloud (ideally with a timer)

On the Day

  • Arrive at least 15 minutes before your session

  • Check in with the AV team and session chair

  • Ensure your presentation is correctly loaded and working

  • Bring any notes, props as needed

  • Have a glass of water ready

  • Speak clearly and keep an eye on the time

  • Engage with the audience – eye contact, body language, pauses

  • Stay for Q&A if applicable

Thank you for your support and participation. We look forward to welcoming you. 

Please contact our Conference partners, Composition, for further details 
E: involve@composition.co.nz
T. +64 3 332 4537