Speaker Preparation Information
07 - 08 August 2025
TE PAE CHRISTCHURCH CONVENTION CENTRE
The following information is provided to ensure you have access to the important information as a presenter at INVOLVE.
Presenter Guidelines
Slide Format
All presentations must be in 16:9 Widescreen format.
Presenter Tips & Best Practices
1. Limit the Number of Slides
Aim for no more than one slide per minute of your presentation.
Use fewer slides if your content is complex or requires more explanation.
2. Ensure Slide Legibility
Keep slides clean, simple, and easy to read.
Avoid small fonts and cluttered visuals—especially since your audience may be viewing on small screens (phones, tablets, etc.).
Use concise bullet points to highlight key findings.
3. Design Visually Appealing Slides
Use high-quality graphics and minimal text.
Slides should support your verbal presentation—not replace it.
Let your narration carry the message; your slides should reinforce key points.
4. Video Content
You may embed videos directly into your slides.
However, we strongly recommend also providing separate .mp4 video files as a backup.
Registration
All presenters must be registered for the full conference or the day they are presenting. Please ensure you are registered. If you are still to register, click on the below link to register.
Programme Timetable
Please review the full Conference programme, including your presentation time.
Click here to view the programme
Conference Presenter Checklist
Before the Event
Confirm the date, time, and location of your session
Ensure you are registered for the Conference
Review the full programme and note your session details
Submit biography (if not already provided)
Upload your presentation slides to the AV portal (the deadline and link to upload will be added closer to the conference)
Bring a backup copy of your presentation on a USB or portal device
Review any provided PowerPoint templates or branding guidelines
Prepare your talk to fit the allocated time, including Q&A
Practice your presentation aloud (ideally with a timer)
On the Day
Arrive at least 15 minutes before your session
Check in with the AV team and session chair
Ensure your presentation is correctly loaded and working
Bring any notes, props as needed
Have a glass of water ready
Speak clearly and keep an eye on the time
Engage with the audience – eye contact, body language, pauses
Stay for Q&A if applicable
Thank you for your support and participation. We look forward to welcoming you.
Please contact our Conference partners, Composition, for further details
E: involve@composition.co.nz
T. +64 3 332 4537