Speaker Information and Check List
PRESENTATION

07 - 08 August 2025
Te Pae Christchurch Convention Centre

Below you will find key speaker information to help you prepare for INVOLVE 2025.

INVOLVE 2025 Theme

INVOLVE 2025 is centred on our theme of ‘Kotahitanga – Weaving Cohesion in the Youth Development Sector’.

It is your opportunity to sell your story, so embrace creativity and bring your topic to life for your audience!

Please note you have 15 minutes for your presentation, this includes any Q&A time at the end. We suggest you practice to finish by 12 minutes.

To help keep the programme running smoothly, and respect for our delegates and fellow presenters happy, we’d love it if you could stick to time.

Timing

Please click here to view the Conference programme, including your presentation time and room. Please advise of any changes or updates.

Programme Timetable

Floorplan

Please click here to view a floorplan of Te Pae Christchurch Convention Centre.
Bealey Rooms 1 - 5, are located on the ground floor, and Conway Rooms 1 - 5 are located on level 1.

Registration

All presenters must be registered for the full conference or the day they are presenting. Please ensure you are registered. If you are still to register, click on the below link to register.

What’s Available to you as a Presenter in the Room

As a presenter, the following equipment and support will be available in the room:

  • Audio Visual: Data projector and screen, lectern with microphone, and a handheld microphone (this can be shared amongst presenters), as well as a clicker to advance your slide.

  • Internet Access: Wi-fi will be available for presenters and delegates.

  • Support Staff: A session chair will be onsite to support you and provide time keeping support.

  • Technical Support: A technical support person (shared amongst rooms) will be available if you should require assistance.

If you have any additional requirements or questions ahead of time, please don’t hesitate to get in touch — we’re here to help you have a smooth and successful presentation!

Please note: Te Pae Christchurch Convention Centre does not allow any items to be affixed to the walls.

Presenter Tips and Best Practices

1. Limit the Number of Slides

  • Aim for no more than one slide per minute of your presentation.

  • Use fewer slides if your content is complex or requires more explanation.

2. Ensure Slide Legibility

  • Keep slides clean, simple, and easy to read.

  • Avoid small fonts and cluttered visuals—especially since your audience may be viewing on small screens (phones, tablets, etc.).

  • Use concise bullet points to highlight key findings.

3. Design Visually Appealing Slides

  • Use high-quality graphics and minimal text.

  • Slides should support your verbal presentation—not replace it.

  • Let your narration carry the message; your slides should reinforce key points.

4. Video Content

  • You may embed videos directly into your slides.

  • However, we strongly recommend also providing separate .mp4 video files as a backup

Upload your presentation by Friday 01 August

Once you have created your presentation slides / PowerPoint, please upload it here to be transferred to the audio visual team. It is recommended to also bring a file to the conference as a back up.


Conference Presenter Checklist

Before INVOLVE

  • Check the date, time, and room of your session

  • Ensure you are registered for the Conference

  • Submit biography (if not already provided)

  • Upload your presentation slides to the AV portal by Friday 01 August

  • Bring a backup copy of your presentation on a USB or portal device

  • Prepare your talk to fit the allocated time, including Q&A

  • Practice your presentation aloud (ideally with a timer)


On the Day

  • Arrive at least 15 minutes before your session

  • Check in with the AV team and session chair

  • Ensure your presentation is correctly loaded and working

  • Bring any notes, props as needed

  • Have a glass of water ready

  • Speak clearly and keep an eye on the time

  • Engage with the audience – eye contact, body language, pauses

  • Stay for Q&A if applicable

Thank you for your support and participation.
We look forward to welcoming you to INVOLVE 2025

Please contact our Conference partners, Composition, for further details 
E: involve@composition.co.nz
T. +64 3 332 4537